“A worker accepts a shift on Tuesday morning. The placement contract is signed by lunch, both sides, with audit trail.”
Cosa non funzionava
Temporary staffing runs at the speed of shift availability. A worker accepting a shift has to return a signed placement contract before the shift starts — sometimes that window is hours.
Email + wet-ink was a bottleneck and a compliance liability: workers sometimes showed up with signed contracts nobody filed, or filed contracts nobody could verify had been signed before shift start.
Come usano letssign.now
Instaff wired placement-contract signing into the platform: when a worker accepts a shift, the contract is templated, pushed to their phone, signed in one tap, and the audit envelope is attached to the shift record.
The audit trail — with the signer IP, timestamp and cert serial — is the shift-compliance artefact, so no separate paper trail is needed.
- Template-driven placement contracts, per shift
- Mobile-first signing with branded Instaff page
- Timestamped envelopes as the compliance record
- Dashboard view of unsigned-before-shift-start risks
Cosa è cambiato
Time from shift acceptance to signed placement contract dropped to a couple of hours on average — well inside the compliance window.
Compliance tickets re-opened because paperwork couldn’t be located fell dramatically; auditors now query the platform, not the inbox.
A worker accepts a shift on Tuesday morning. The placement contract is signed by lunch, both sides, with audit trail.
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PharmaPharmacy supply agreements used to sit on printers for a week. Now they round-trip in an afternoon, signed, timestamped, filed in our DMS.
HealthcareFamilies arrive with a folder of paperwork. Now the care agreement, data consent and proxy form are signed before they leave — on a tablet, in the room.
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